Real Estate Accounting Services That Keep Every Property in Order
See what every rental, building and project brings in, what it costs you, and where last month's cash ended up. You run the properties. We'll handle the numbers.
Why Property Finances Get Messy So Fast
Owning property looks simple on paper. Rent comes in, bills go out. Then you buy a second unit, maybe a third, and suddenly one spreadsheet is doing the work of five. That's usually when owners start looking at real estate accounting services, because the numbers stop adding up on their own.
Good accounting services for real estate begin by untangling a few things that almost always get knotted together. Four of them come up all the time.
Several properties, one bank account
Five units pay rent into one account. A few months later you're squinting at bank statements, trying to work out which building pays its way and which is eating cash. Each property needs its own P&L.
Mixed ownership
Maybe one unit is in your name, two are held by a company and a fourth is shared with a partner. Every one of those entities keeps separate books. Miss a transfer between them and year end gets painful.
Deposits that aren't really yours
A tenant's deposit is sitting in your bank, but it isn't your money until they leave. Count it as income and your profit looks great on paper. It looks a lot worse the day you have to pay it back.
Deductions that quietly disappear
A repair, an improvement, depreciation, loan interest, the drive out to inspect a site. Each one is treated differently. Leave the receipts in a drawer for six months and many of them never make it onto your return.
What Our Real Estate Accountant Team Handles
Our real estate bookkeeping services take care of the regular monthly work, plus the property-specific jobs a general bookkeeper often doesn't know to look for.
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Monthly bookkeeping and financial statements
We reconcile every bank, card and loan account each month. You get a profit and loss, balance sheet and cash flow report for each property, and one for the portfolio as a whole.
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Tenant ledgers and rent tracking
Who paid, who's late, who owes a late fee. It's all tracked tenant by tenant.
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Security deposits and trust or escrow accounting
Every deposit and owner balance has its own ledger line and gets checked against the bank monthly. Tenant money stays out of your working cash.
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Property management bookkeeping services
Owner statements, management fees and payouts done every month. For commercial or mixed-use buildings, we handle CAM reconciliations too.
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Capital improvements, repairs and depreciation
Fixing a leak and replacing the roof aren't booked the same way. We get that split right and keep your depreciation schedules up to date.
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Vendor payments and month-end close
Contractor, utility and maintenance bills get logged as they come in, and the month closes on time. Closer to year end, we can help with year-end tax planning as well.
One mistake we see a lot? General bookkeepers recording a deposit as rent. It inflates your profit and hides money you'll eventually have to hand back. And if you're months behind already, that's fine. We'll clear the backlog with catch-up bookkeeping first, then keep things current.
Who Our Real Estate Accounting Services Are For
Built for property businesses of any size, from one rental to a big managed portfolio.
- Real estate investors who want returns and cash flow shown property by property.
- Landlords with a few units who'd prefer not to spend weekends in a spreadsheet.
- Property management companies holding owner funds, running trust accounts and sending owner reports each month.
- Developers who need land, build costs and lender draws kept separate on every project.
- Brokerages and agents juggling commissions, agent splits and income that's never the same two months running.
Why Accountsly Over Other Real Estate Accounting Firms
Lots of real estate accounting firms can keep a ledger tidy. The real test is whether they know property inside out, and whether they stay helpful long after onboarding.
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Books built around your properties
Each building and each owning company gets its own ledger section. Open a report and your best and worst performers are right there.
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Reports in plain language
Every report includes a couple of brief notes explaining what moved this month. No decoding required.
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Room to grow
Two rentals or a few hundred managed doors, the monthly routine is the same. New purchases slot straight into your existing setup.
Software We Work With
For everyday bookkeeping, we work in Xero and QuickBooks. If you manage rentals, we also work inside Yardi, Buildium and AppFolio, so owner and tenant records stay in step with your books. Developers and builders can keep project costs in CoreCon or Acumatica, tied back to the main accounts.
General Bookkeeping
Property Management
Construction and Development
Outsource Real Estate Accounting Services in 3 Steps
Switching over doesn't take long, and you can see your data the whole time. If you need more than bookkeeping later, it plugs straight into our outsourced accounting services.
Tired of chasing receipts and rent rolls every month? Hand that job to our real estate accounting services.
Book a discovery call
Tell us about your properties, entities and setup on a quick discovery call.
Setup and cleanup
We organise the books by property, connect your bank feeds and catch up any missed months.
Ongoing monthly support
Once a month we reconcile, close off the books and send a report split by property.
Ready to get started?
Get Started NowFrequently Asked Questions
What does a real estate accountant do?
Day to day, they keep the books for a property business, with rent, bills, deposits and depreciation recorded property by property. At month end that becomes statements you can use, and a new roof doesn't get booked like a small repair.
How much does real estate accounting cost?
The cost depends on how many properties, entities and transactions you have. Two rentals and one bank account is a very different job from fifty doors across three companies, so a short discovery call gets you a straight quote.
What is the difference between bookkeeping and accounting for rental properties?
Think of bookkeeping as the daily entries, rent in, bills out, bank lines matched. Accounting is what gets built on top, the statements and tax-ready numbers. Our guide on bookkeeping vs accounting walks through it.
Do property managers need a separate trust account?
Usually, yes. If you hold rent or deposits for owners, most places expect that money in its own trust or client account. The exact rules depend on where you operate, so it's worth checking locally.
Is it safe to outsource real estate bookkeeping services?
It is, if the provider works in secure cloud software and you control who gets access. The books sit in your own accounting file, so the data stays yours whoever you work with.
